Manager, Accounts Payable
Campbell, CA
Full Time
Finance
Manager/Supervisor
Title: Manager, Accounts Payable
This position is based in our Campbell, California offices. This position is hybrid two days per week, and full-time.
Why Imperative Care?
Do you want to make a real impact on patients?
As part of our team at Imperative Care, you can help elevate care for patients suffering from stroke and other devastating vascular diseases. Every day, the technologies that we develop at Imperative Care directly impact people at the most vulnerable moments of their lives. Our focus is on the needs of the patient, and they come first in everything we do.
What You’ll Do
As a tactical decision maker, this position will oversee accounts payable (AP) and travel expense operations ensuring the accurate and timely invoice processing, vendor payments, audit preparation and support, and ledger reconciliation through monthly AP close processes. This role supervises the work of a team and aligns their activities with corresponding organizational goals and Finance initiatives. Through its focus on improving processes, this position will enhance efficiency and support the company’s growth.
- Oversee the day-to-day activities of assigned accounts payable team including hiring, training, mentoring, on-going performance management, and development of staff.
- Set team goals and priorities to meet expectations and effort for continuous improvement.
- Ensure accuracy and timely processing of payments throughout the full accounts payable cycle including invoice review, coding, approvals, and cash disbursements.
- Build and maintain strong relationships with key vendors, proactively resolving complex billing and payment issues, negotiating terms, obtaining account statements and ensuring seamless vendor operations.
- Spearhead the continuous improvement of ERP and AP automation tools (ex. in Coupa, QAD, Concur) and processes to increase speed, accuracy, and reporting capabilities.
- Develop and sustain a plan for escalation of issues.
- Manage and coordinate monthly accounts payable close process, including AP, travel and other accruals, investigating any discrepancies discovered during the GL to AP module reconciliation process.
- Prepare reconciliation reports for accounts payable, prepayments, uncashed checks and unmatched receivers.
- Work directly with the Supply Chain department to determine and resolve missing or mismatched receivers, serving as the key liaison between Accounting, Receiving, and Purchasing.
- Keep the Supply Chain team current on open items through regular and ongoing communication.
- Collaborate with cross functional department heads during period-end process, leading the review of open POs and accruals for any unbilled charges.
- Supervise Form 1099 processing and reporting.
- Ensure compliance with internal controls, financial regulations, and legal standards is met.
- Lead preparation for internal and external audits related to AP processes and ensure audit readiness while addressing findings as needed.
What You’ll Bring:
- Bachelor’s degree in business, accounting, or related field, and a minimum of 8 years of progressive experience in one discipline within accounting; or an equivalent combination of education/training and experience.
- Experience with high volume of transactions in manufacturing, or medical device industry is preferred.
- Expertise in GL accounting, financial analysis, and reporting.
- Experience working in large ERP AP systems like COUPA, QAD, Concur, SAP, etc., with strong knowledge of 1099 processing and filing.
- Prior experience in a high-growth, fast-paced environment, with a focus on process improvement, audit readiness and scalability is preferred.
- Strong attention to detail and a commitment to accuracy and compliance.
- Ability to influence decision making/action across organizations, with strong leadership and team management skills, including the ability to mentor and develop junior team members for high performance.
- Ability to drive system improvements and lead automation initiatives.
- Excellent interpersonal, communication and negotiation skills with the ability to work cross-functionally and lead projects with a sense of urgency.
- Strong Excel and business solutions software skills.
- Good presentation skills for educating internal clients and presenting insights to leadership.
- Good planning and organizational skills to balance and prioritize own work and activities of assigned team.
Employee Benefits include a stake in our collective success with stock options, competitive salaries, a 401k plan, health benefits, generous PTO, and a parental leave program.
Join Us! Imperative Care
Salary Range: $126,000 – 140,000/annually
Please note that the salary information is a general guideline only. Imperative Care considers factors such as scope and responsibilities of the position, candidate's work experience, education/training, key skills, and internal equity, as well as location, market and business considerations when extending an offer. As part of our total rewards package, Imperative Care offers comprehensive benefits including a 401k plan, health benefits, generous PTO, a parental leave program and emotional health resources.
The use of external recruiters/staffing agencies requires prior approval from our Human Resources Department. The Human Resources Department at Imperative Care requests that external recruiters/staffing agencies not to contact Imperative Care employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with Imperative Care.
Imperative Care will not accept unsolicited resumes from any source other than candidates themselves for either current or future positions. Submission of unsolicited resumes in advance of an agreement between the Human Resources Department and the external recruiter/staffing agency does not create any implied obligation on the part of Imperative Care.
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